COMMISSION MEETING – FEBRUARY 28, 2005

A regular meeting of the Cullman County Commission was held on Monday, February 28, 2005, at 10:00 a.m., in the Commission Office conference room. Present were Chairman Wiley Kitchens, Commissioner Doug Williams, and Commissioner Stanley Yarbrough. Chairman Kitchens called the meeting to order and welcomed the visitors. Commissioner Doug Williams gave the invocation and Chairman Kitchens led the pledge of allegiance.

APPROVE MINUTES OF FEBRUARY 14, 2005 MEETING

Commissioner Yarbrough made the motion to approve minutes of the February 14, 2005 meeting as recorded. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

APPROVE APPROPRIATIONS, EXPENDITURES, REQUISITIONS, TRAVEL EXPENSE, ETC.

Commissioner Yarbrough made the motion to approve appropriations, expenditures, requisitions, travel expense, etc. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

APPROVE ALL JOURNAL ENTRIES TO BE POSTED

Commissioner Yarbrough made the motion to approve all journal entries to be posted. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

CONSIDER DECLARING ONE CANNON COPIER FROM EMA OFFICE AS SURPLUS

Phyllis Little EMA Director stated the copier was purchased over five (5) years ago for a little less than $900.00. The cost to repair copier is approximately $300.00 and this would be the third time to repair copier and the cost per copy is 3 to 4 cents a copy. We can purchase a new copier for $1224.00 and it would cost less than 1 cent a copy. Ms. Little stated that it’s not cost effective to repair and the money is in the budget to purchase a new copier.

Commissioner Williams made the motion to declare one cannon copier as surplus. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

CONSIDER DECLARING THREE OFFICE DESKS SURPLUS

Chairman Kitchens said this is desks that have been replaced in the Commission Office.

Commission Williams made the motion to surplus three desks. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

CONSIDER AWARDING BID NO. 793 TRAFFIC SIGNS

Philip Widner, County Engineer explained this is an annual bid based on estimated quantity of signs that will be used over the next twelve (12) month period. The County received four (4) bids, with Traffic Signs being the low bidder. Mr. Widner recommended awarding the Sign Bid to Traffic Signs of Jacksonville, Al.

Commissioner Williams made the motion to award the Traffic Sign bid to Traffic Signs. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

REQUEST TO PURCHASE GARBAGE TRUCK FOR THE COUNTY SANITATION DEPARTMENT

Mr. James Rollo, Manager of the County Sanitation Dept. stated that the City of Hanceville voted to contract 1200 residents and 60 plus commercial accounts with the County Sanitation. The Sanitation Dept. needs to add another truck to accommodate the additional services. Services for the City of Hanceville start April 1, 2005. Mr. Rollo ask for seal bids be received but declare this an emergency situation.

Mr. Teichmiller said that if declared an emergency situation you don’t have to go thru the formal advertising and time frame for advertising.

Mr. Rollo said seal bids would be received and opened at the Courthouse.

Commissioner Williams ask what the delivery time would be. Mr. Rollo said after talking with several companies they have some trucks on a 21 day delivery. Commission Williams ask if he had a truck in his fleet that could be used until the County could go thru the formal bid process. Mr. Rollo stated he has a spare truck but if any other truck was down they would not have a truck to run.

Commissioner Williams made the motion to purchase a garbage truck. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

REQUEST FOR TAX ABATEMENT FOR ADVANCED ROTORS, INC.

Chairman Kitchens said this company is presently renting a building in the County but will be moving inside the City Limits. The abatement is for building improvements and plant equipment.

Commissioner Yarbrough asks that the abatement be tabled till next Commission Meeting due to having received this abatement just prior to the Commission Meeting and not having time to study.

Commissioner Williams made the motion to table the abatement. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

AUTHORIZE CHAIRMAN TO SIGN RENTAL AGREEMENT WITH PITNEY BOWES

Mr. Teichmiller stated this would replace our existing mailing equipment. The County has had to make repairs to the current equipment 3 or 4 times in the last several months. This agreement is a five (5) year agreement for $438.00 per month each year and automatically renews unless there are budget restrictions. Also, in January 2006 the Post Office is changing some requirements. One requirement is bar codes the current machine is unable to be upgraded for this function.

The current machine is costing the County $417.00 per month vs. $438.00 per month.

Commissioner Williams made the motion to enter into a rental agreement with Pitney Bowes. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

APPROVAL OF SERVPRO FOR REMEDIATION OF PARK & REC BLDG.

Mr. Teichmiller stated this is a contract for remediation of the old Park & Rec. building. The remediation shouldn’t cost anymore than $37,169.57 and may be lower depending on how much time and equipment is used.

Commissioner Williams made the motion to approve SERVPRO to do the remediation work. Commissioner Yarbrough seconded, and upon a voice vote, the motion carried unanimously.

REJECT CDBG BIDS AND RE-BID – WATER DEPT.

Mr. Teichmiller said three (3) bids were received for this grant of $400,000.00. The amount budgeted was somewhere around $530,000.00. What Mr. Bussman would like to do is to reject these bids and re-bid in 3-4 weeks. One of the reasons the bids came in so high was because the time frame for contractors to complete the job was only for 100 days. Mr. Bussman would like to re-bid and give a 150 day time frame for the job to be completed.

Commissioner Williams ask what improvements are included in this contract. Mr. Teichmiller stated the grant was for up grading waterlines to 6” lines in various low to moderate income areas.

Commissioner Yarbrough made the motion to re-bid. Commissioner Williams seconded, and upon a voice vote, the motion carried unanimously.

NEXT REGULAR MEETING MARCH 14, 2005, 10:00 A.M., COMMISSION OFFICE CONFERENCE ROOM

Commissioner Yarbrough made the motion to move the Commission Meeting from 10:00 a.m. to 6:00 p.m. for the public that other wise would not be able to attend may do so. Commissioner Williams seconded, upon a voice vote, the motion carried unanimously.

Chairman Kitchens said the next Commission Meeting would be March 14, 2005, @ 6:00 p.m. in Judge Chaney’s Courtroom.

Chairman Kitchens at this time opened the floor for any comments.

PUBLIC COMMENTS

Chairman Kitchens said several questions concerning the Flood Insurance Program and Home Rule had been directed to the commission. Chairman Kitchens ask EMA Director, Phyllis Little to see about someone on the state level meeting with the Commission and Public to explain these programs.

ADJOURN

Upon a duly made and carried, the meeting was adjourned.

______________________________ ______________________________ ____________________________

Wiley Kitchens, Chairman Doug Williams, Commissioner Stanley Yarbrough, Commissioner