CULLMAN COUNTY COMMISSION MEETING
October 27, 2009
CALL TO ORDER AND WELCOME
Chairman James Graves called the Commission Meeting to order at 10:02 a.m. and welcomed the visitors.
CALL OF ROLL TO ESTABLISH QUORUM, INVOCATION AND PLEDGE OF ALLEGIANCE
Charlotte Slatton, County Clerk, called the roll; present were Chairman James Graves, Commissioner Doug Williams, Commissioner Wayne Willingham, and County Attorney Dan Willingham. The invocation was given by Dan Willingham and Commissioner Doug Williams led the Pledge of Allegiance.
APPROVE MINUTES OF THE OCTOBER 13, 2009 MINUTES, APPROVE APPROPRIATIONS, EXPENDITURES, REQUISITIONS, TRAVEL EXPENSES; AND APPROVE ALL JOURNAL ENTRIES TO BE POSTED.
Commissioner Doug Williams made the motion to approve the October 13, 2009 minutes, approve appropriations, expenditures, requisitions, travel expenses and approve all journal entries to be posted. Commissioner Wayne Willingham made a second to the motion and upon a voice vote, the motion carried unanimously.
PUBLIC COMMENTS
Jerry Parker, a resident of County Road 473, stated he is opposed to the Smith Lake water project, feeling it is a duplication of services. Chairman Graves stated the proposal has been presented to the City for their review.
NEW BUSINESS
Authorize the Chairman to sign the Long Term Detention Subsidy contract with Tennessee Valley
Gary Teichmiller, County Administrator, stated this is an annual contract. Brenda Howell, Juvenile Probation Officer, has recommended Tennessee Valley for the long term detention of juveniles. The County’s detention is for short term detention of 72 hours or less. The contract guarantees one and one half (1 ½) beds at a cost of approximately $31,000.00. The Department of Youth Services reimburses the County approximately $18,000.00. Commissioner Williams made a motion to authorize the Chairman to sign the long term detention contract with Tennessee Valley. Commissioner Willingham seconded, and upon a voice vote, the motion carried unanimously.
Authorize Sammie Danford to sign all documents for the energy grant with U.S. Department of Energy
The energy grant has previously been approved; however, supporting documents are to be submitted electronically. Allowing Ms. Danford from the Economic Development Office to sign documents will facilitate the reporting process. Commissioner Willingham made a motion to authorize Sammie Danford to sign all documents for the energy grant with the U.S. Department of Energy. Commissioner Williams seconded. The motion passed on a unanimous voice vote.
Authorize the Chairman to sign the FY-2010 Title III Aging Contract with NARCOG
Chairman Graves stated this is the annual contract with NARCOG for the Commission on Aging. Commissioner Williams made a motion to authorize the Chairman to sign the FY-2010 Title III Aging Contract with NARCOG. Commissioner Willingham seconded. Upon a unanimous voice vote, the motion passed.
Authorize the Chairman to sign the FY-2010 SenioRx Contract with NARCOG
Chairman Graves stated the SenioRx program helps to supply prescription drugs to seniors at no cost. Cullman has lead in developing the program for the State of Alabama. Commissioner Willingham made a motion to authorize the Chairman to sign the FY-2010 SenioRx Contract with NARCOG. Commissioner Williams seconded the motion which passed on a unanimous voice vote.
Authorize the Chairman to sign the FY-2010 Title II-D Health Promotion/Prevention Aging Contract
Commissioner Williams made a motion to authorize the Chairman to sign the FY-2010 Title II-D Health Promotion/Prevention Aging Contract with NARCOG. Commissioner Willingham seconded the motion, and upon a voice vote, it passed unanimously.
Consider moving payroll from Tuesday to Wednesday, effective the first pay period in January 2010
Gary Teichmiller, County Administrator, stated problems are occurring when payroll falls on Tuesday after a Monday holiday. Funds are not transferred to the payroll account in time. Also with payroll reflecting hours worked through Friday, problems have occurred getting time sheets processed when there is a Monday holiday and a Tuesday payday. He recommended moving payroll to Wednesday to accommodate the transfer of funds. Commissioner Willingham made a motion to move payroll from Tuesday to Wednesday effective the first pay period in January 2010. Commissioner Williams seconded. The motion passed on a unanimous voice vote.
Consider request for $1,000.00 to Beat 8 Community Center (Antioch)
Chairman Graves stated Beat 8 Community Center is a polling place. Commissioner Willingham made a motion to donated $1,000.00 for maintenance. Commissioner Williams seconded, and upon a voice vote, the motion passed unanimously.
Consider granting an extension for the surety held by Cullman County Commission for Point of View Estate Subdivision located in District 2 on County Road 904 and 905
Keith Creel, Assistant Engineer, stated the subdivision was approved in November 2008 and a surety bond was posted. Due to weather, the developer has been unable to complete the roads. He recommended granting a one year extension of the surety to allow for completion of the work. Commissioner Willingham made a motion to grant a one year extension for the surety for the Point of View Estate Subdivision located in District 2 on County Road 904 and 905. Commissioner Williams seconded. The motion passed on a unanimous voice vote.
Consider awarding Bid No. 1021 – Motor Oil
Fred Penn, County Engineer, stated the bid is to be awarded in total or in part. He recommended the bid for gear and hydraulic oil be awarded to The McPherson Companies, Inc.; the engine oil, transmission fluid, and grease be awarded to Hager Oil Company; and the bid for oil on tractors under warranty be awarded to Warrior Tractor & Equipment Co. Inc. to insure the warranties. Commissioner Willingham made a motion to award Bid 1021 for motor oil in accordance with the county engineer’s recommendation. Commissioner Williams seconded, and upon a voice vote, the motion passed unanimously.
Consider awarding Bid No. 1023 – Drill and Blast on County Road 36
Fred Penn, County Engineer, stated the only bidder to meet the insurance requirements is The A Team, Inc. Commissioner Willingham made a motion to award the bid for drilling and blasting on County Road 36 to The A Team, Inc. Commissioner Williams seconded. The motion passed on a unanimous voice vote.
Gary Teichmiller, County Administrator, informed the Commission the County has received a refund check for $7,067.77 from the Worker’s Compensation Fund. $5,067.00 was from investment earnings and $2,000.00 was in recognition of an excellent loss ratio.
OLD BUSINESS
Public Hearing concerning vacating of County Roads 1770 and 1073
There were no objections presented by the public concerning the vacating of County Roads 1770 and 1073.
Resolution 2010-01 – Authorize the Chairman to sign an agreement with State of Alabama for use of County Road 1223 as detour route
Changes in verbiage to the agreement have been sent to the State. Their reply has not been received. Commissioner Willingham made a motion to table. Commissioner Williams seconded. The item was tabled.
The Chairman announced there will be a very limited supply of swine flu vaccine available at the health department this week for critical at risk groups only.
Chairman Graves announced Neal Morrison has accepted the position as director of NARCOG effective November 12, 2009. The next meeting of NARCOG will be November 18, 2009 at the Decatur office of NARCOG.
NEXT REGULAR COMMISSION MEETING TUESDAY, NOVEMBER 10, 2009
Chairman Graves announced the next regular Commission Meeting will be Tuesday, November 10, 2009 at 10:00 a.m. in the Commission Office Conference Room.
Chairman Graves adjourned the meeting at 10:22.
__________________________ ____________ ________ ______ __________________________
James D. Graves, Chairman J. Douglas Williams Wayne Willingham
Associate Commissioner Associate Commissioner