CULLMAN COUNTY COMMISSION MEETING
December 13, 2011
CALL TO ORDER AND WELCOME
Chairman James Graves called the Commission Meeting to order at 10:02 a.m. and welcomed the visitors.
CALL OF ROLL TO ESTABLISH QUORUM, INVOCATION AND PLEDGE OF ALLEGIANCE
The County Clerk called the roll; present were Chairman James Graves, Commissioner Darrell Hicks, Commissioner Stanley Yarbrough and County Attorney Heath Meherg. The invocation was given by State Representative Mac Buttram. Buchanan Jackson led the Pledge of Allegiance.
APPROVE MINUTES OF THE NOVEMBER 22, 2011 MEETING, APPROVE APPROPRIATIONS, EXPENDITURES, REQUISITIONS, TRAVEL EXPENSES; AND APPROVE ALL JOURNAL ENTRIES TO BE POSTED.
Commissioner Yarbrough made the motion to approve the minutes from November 22, 2011 Commission Meeting, approve appropriations, expenditures, requisitions, travel expenses and approve all journal entries to be posted. Commissioner Hicks seconded the motion which passed on a unanimous voice vote.
PUBLIC COMMENTS
Jeff Ellison with Drennen Forestry Service addressed the Commission concerning the resolution on use of county roadways for timber harvesting. He has concerns that businesses which get the permits and are trying to abide by the county regulations may see stricter enforcement than those who do not get a permit. He stated businesses are being told things by county employees that are different from the resolution. He also complained that there is no one available on Fridays to field questions and obtain permits since the Engineering Department does not work on Friday.
Commissioner Hicks stated it is his understanding that timber job sites have not adhered to the policies required in the resolution such as no warning signs and contact numbers not posted. Mr. Ellison stated he did not have a copy of the revised resolution. He was given one by Commissioner Yarbrough.
Mr. Ellison requested there be better communications between the County and the timber industry and that all timber harvesting job sites be required to be permitted. The commissioners said a phone number would be provided so the Engineering Department could be contacted on Friday.
NEW BUSINESS
Ratify the signing of the application for the Help America Vote Act (HAVA) County Reimbursement for election related software
Probate Judge Leah Patterson-Lust explained this is a federal grant which will be used to enhance poll worker training online and will assist with election night reporting to the Secretary of State. It is a 100% reimbursable grant totaling $57,910.00. Commissioner Hicks made a motion to ratify the signing of the application for the HAVA grant for software. Commissioner Yarbrough seconded the motion which carried on a unanimous voice vote.
Authorize the Chairman and EMA Director to sign the Homeland Security grant for SMORT training
Phyllis Little, EMA Director, stated the $8,550.00Homeland Security grant, totaling is for SMORT training and equipment sustainment. Commissioner Yarbrough made a motion to authorize the signing for the grant. Commissioner Hicks seconded. Upon a unanimous voice vote, the motion carried.
Resolution 2012-12 - Authorize the Chairman to sign the application for the Transportation, Community and System Preservation (TCSP) Funds for a grant for streetscape along Hwy. 31 from 5th Street SW to 7th Street SW
Chairman Graves explained the TCSP grant will be for the improvement of the sidewalks and for replacement of street lighting along Hwy 31 from 5th Street SW to 7th Street SW. The grant application is being written by CDG Engineers & Associates, Inc. Commissioner Yarbrough made a motion to approve the resolution for the grant application. Commissioner Hicks seconded the motion. Upon a unanimous voice vote, the motion passed.
Resolution 2012-13 – Set weight limit on County Road 109 at 64,000 pounds gross weight from County Road 222 to Al Hwy 69
Commissioner Yarbrough stated the County has resurfaced County Road 109 with asphalt. The surface needs time to set up and “cure” before heavy loads are allowed. He made a motion to set the weight limit on County Road 109 at 64,000 pounds gross weight from County Road 222 to Al Hwy 69. Commissioner Hicks seconded the motion which passed on a unanimous voice vote.
Authorize Barry Willingham, Revenue Commissioner, to sign the SAVE Program Memorandum of Agreement (MOA) with the Department of Homeland Security concerning immigration
Barry Willingham, Revenue Commissioner, stated parts of the immigration law have been suspended. However, determination of legal status is still required on most transactions with the Revenue Department. The SAVE Program will enable the Revenue Department to verify legal status quicker. The minimum charge is $25 per month or fifty cents per transaction for over fifty inquires. Commissioner Hicks made a motion to authorize the signing of the MOA with the Department of Homeland Security. Commissioner Yarbrough seconded the motion. Upon a unanimous voice vote, the motion passed.
Consider surplus of a Kuhn Mower/Shredder Model TB181; Serial # M3257 from Smith Lake Park
Commissioner Yarbrough made a motion to surplus the Kuhn Mower/Shredder from Smith Lake Park. Commissioner Hicks seconded. The motion passed on a unanimous voice vote.
Consider surplus of the following items from the County Garage:
Ox Dump Truck Body VIN # 1006304AL
1986 GMC 7000 Dump Truck VIN # 1GDL7DIG7GV501178
Commissioner Yarbrough made a motion to surplus the item from the garage. Commissioner Hicks seconded the motion which passed on a unanimous voice vote.
Consider extending the following bids for one year:
Bid No. 1059 – Bituminous plant mix – Good Hope Contracting and Wiregrass Construction
Commissioner Hicks made a motion to extend the bid for bituminous plant mix for one year. Currently, Good Hope Contracting and Wiregrass Construction have the bid. Commissioner Yarbrough seconded. The motion passed on a unanimous voice vote.
Bid No. 1061 – Metal Pipe – Bear Concrete
Commissioner Yarbrough made a motion to extend the bid with Bear Concrete to supply metal pipe for one year. Commissioner Hicks seconded. Upon a unanimous voice vote, the motion passed.
Bid No. 1082 – 30 day extension – I.S. Corp – Computer Equipment
Commissioner Hicks made a motion to extend the bid with I.S. Corp, the current supplier of computer equipment, for 30 days. Commissioner Yarbrough seconded. The motion carried on a unanimous voice vote.
Consider awarding the following bids:
Bid No. 1092 – New Tires – reject and rebid
Chairman Graves stated a mistake was made on the bid. Commissioner Hicks made a motion to reject all bids and rebid for new tires. Commissioner Yarbrough seconded the motion which passed on a unanimous voice vote.
Bid No. 1093 – One (1) or more new 4X4 crew cab truck(s)
Commissioner Yarbrough made a motion to award the bid for one (1) or more new 4X4 crew cab truck(s) to Eckenrod Ford, the low bidder. Commissioner Hicks seconded. The motion passed on a unanimous voice vote.
Authorize a onetime supplemental payment of $250.00 to all full time and part time employees
Commissioner Yarbrough made a motion to approve a onetime only supplemental pay to all full and part time employees in the amount of $250.00. This is included in the annual budget in lieu of a cost of living raise; however, payment was delayed until after the new pay plan was put in place. Commissioner Hicks seconded the motion. Upon a unanimous voice vote, the motion passed.
Ratify the following personnel actions:
Resignation: Melvin Williams CART – part time
David Templeton CARTS – part time
Ross Baker OHV Park
Transfer: Benson Clark Probate to Economic Development
Cindy White Revenue to Probate
New Hire: Ross Henderson Water Department – part time temporary
Jackie Parker Commission on Aging – part time temporary
Raise: Joey Martin Data Processing
Ken Walling Data Processing
Greg Williams Data Processing
Commissioner Hicks made a motion to ratify all personnel actions. Commissioner Yarbrough seconded. The motion passed on a unanimous voice vote.
The next NARCOG meeting will be January 25, 2012 at the Decatur office of NARCOG.
NEXT REGULAR COMMISSION MEETING THURSDAY, DECEMBER 22, 2011
Chairman Graves announced the next commission meeting will be Thursday, December 22, 2011 at 10:00 a.m. in the Commission Meeting Room.
ADJOURN THE MEETING
Commissioner Yarbrough made a motion to adjourn the meeting. Commissioner Hicks seconded the motion. Chairman Graves adjourned the meeting at 10:36 a.m.
/s/____________________________ /s/_________________________ /s/___________________________
James D. Graves, Chairman Darrell Hicks, Associate Commissioner Stanley Yarbrough, Associate Commissioner