CULLMAN COUNTY COMMISSION MEETING
October 25, 2011
CALL TO ORDER AND WELCOME
Chairman James Graves called the Commission Meeting to order at 10:05 a.m. and welcomed the visitors.
CALL OF ROLL TO ESTABLISH QUORUM, INVOCATION AND PLEDGE OF ALLEGIANCE
The County Clerk called the roll; present were Chairman James Graves, Commissioner Darrell Hicks, Commissioner Stanley Yarbrough and County Attorney Tim Culpepper. The invocation was given by Darrell Hicks. Jon Brunner led the Pledge of Allegiance.
APPROVE MINUTES OF THE OCTOBER 11, 2011 MEETING, APPROVE APPROPRIATIONS, EXPENDITURES, REQUISITIONS, TRAVEL EXPENSES; AND APPROVE ALL JOURNAL ENTRIES TO BE POSTED.
Commissioner Yarbrough made the motion to approve the minutes from October 11, 2011 Commission Meeting, approve appropriations, expenditures, requisitions, travel expenses and approve all journal entries to be posted. Commissioner Hicks seconded the motion which passed on a unanimous voice vote.
PUBLIC COMMENTS
Phyllis Little, EMA Director, state there will be a meeting tonight at City Hall on safety precautions during severe storms.
NEW BUSINESS
Commission’s appointment of Delitha Powe to the Alabama Mountain Lakes Tourist Association Board for to fill the unexpired term of Sammie Danford till 9-30-2012
Chairman Graves stated Sammie Danford has requested to be replaced on the board. Commissioner Hicks made a motion to appoint Delitha Powe, Manager of Sportsman Lake and Smith Lake Parks, to the Alabama Mountain Lakes Tourist Association Board to fill the unexpired term of Ms. Danford for the term expiring 9-30-2012. Commissioner Yarbrough seconded the motion which passed on a unanimous voice vote.
Designate bank depositories for County deposits
Gary Teichmiller, County Administrator, stated the designation of bank depositories is done annually. He recommended designating all banks in Cullman County who are in the Alabama SAFE Program. Commissioner Yarbrough made a motion to approve all banks in the county who qualify in the SAFE program as eligible for County deposits. Commissioner Hicks seconded. Upon a unanimous voice vote, the motion passed.
Authorize the Chairman and EMA Director to sign the Interoperable Communications Grant for $22,310.25 total project cost $29,747.00
Phyllis Little, EMA Director, informed the Commission the Interoperable Communications Grant will enhance several agencies with better communications between departments which would have been beneficial after the April storms. The federal grant is a 75/25 grant. Each of six agencies will share in the match. Commissioner Yarbrough made a motion to authorize the Chairman and EMA Director to sign the Interoperable Communications Grant. Commissioner Hicks seconded. The motion carried on a unanimous voice vote.
Authorize the Chairman to sign a contract with Goodwyn, Mills & Cawood for updating of existing Airport Layout Plan
Bob Burns, Airport Manager, stated the FAA is requiring an update of the airport layout plans. Commissioner Hicks made a motion to authorize the Chairman to sign a contract with Goodwyn, Mills & Cawood for the update. Commissioner Yarbrough seconded the motion which passed on a unanimous voice vote.
Authorize the renewal of service contracts with outside agencies
Mr. Teichmiller stated the Commission renews contracts annually with agencies who receive appropriations from the County. Commissioner Yarbrough made a motion to authorize the renewal of the service contracts with outside agencies. Commissioner Hicks seconded. The motion passed on a unanimous voice vote.
Resolution 2012-03 - GASB 54 Fund Balance Reporting Policy
Gary Teichmiller, County Administrator, stated this is a resolution the County is required to adopt by the Governmental Accounting Standards Board (GASB) which is a new standard for governmental fund balance reporting which is more detailed in showing where County funds are spent. Commissioner Hicks made a motion to approve the resolution for the GASB 54 fund balance reporting policy. Commissioner Yarbrough seconded. Upon a unanimous voice vote, the motion passed.
Resolution 2012-04 - Resurface and Traffic Stripe on County Road 1223 U.S. Hwy 31 at South Vinemont to County Road 1242. Length – 4.123 miles
Commissioner Yarbrough informed the Commission that County Road 1223 has been selected as the federal aid road for next year and then made a motion to approve Resolution 2012-04 for the project. Commissioner Hicks seconded the motion which passed on a unanimous voice vote.
Consider a $1,000 donation to the Valley Grove Community Center
Commissioner Yarbrough made a motion to approve a $1,000 donation to the Valley Grove Community Center, a polling place. Commissioner Hicks seconded. The motion carried on a unanimous voice vote.
Consider a $1,000 donation to the Veterans Day Celebration
Commissioner Yarbrough made a motion to donate $1,000 to the Veterans Day Celebration which will be held Saturday, November 5th at the Veterans Park at Sportsman Lake Park. Commissioner Hicks seconded the motion which passed on a unanimous voice vote.
Consider approval of extension of surety bond for Point of View Estate Subdivision (County Road 904) for 30 days to 12-6-2011 contingent upon receipt of letter of credit supporting said bond
Keith Creel, Assistant Engineer, stated the surety bond expires November 6th and the developer may not have the road paved. We do not want the bond to expire and the road not be paved. Commissioner Yarbrough made a motion to grant an extension of the surety bond for Point of View Estate Subdivision (County Road 904) for 30 days to 12-6-2011 contingent upon receipt of letter of credit supporting the bond. Commissioner Hicks seconded. The motion passed on a unanimous voice vote.
Bid No. 1090 – One (1) used self-propelled broom
Commissioner Hicks made a motion to award the bid for the self-propelled broom to Tractor & Equipment Co., the only bidder. Commissioner Yarbrough seconded the motion which carried on a unanimous voice vote.
Consider approval of the Cullman County Pay Plan
Chairman Graves explained the Commission has worked in conjunction with Auburn University on the development of the pay plan. Gary Teichmiller, County Administrator, has met with all department heads to finalize the plan. Commissioner Yarbrough made a motion to adopt the pay plan for Cullman County. Commissioner Hicks seconded. Upon a unanimous voice vote, the motion carried.
Ratify the following personnel actions:
Resignations: Michael Wells Sheriff’s Department
Dismissals: Zachery Baswell Sanitation Department
Layoffs: Thomas T. Gay OHV Park
New Hires: Joshua Elliott OHV Park – part time
Jessica W. Rodgers Sheriff’s Department
Raises: Mary Paden Public Safety
Promotions: Chris Betts Patrol Deputy to Sergeant
Commissioner Hicks made a motion to ratify all personnel actions. Commissioner Yarbrough seconded the motion which passed on a unanimous voice vote.
The next NARCOG meeting will be October 26, 2011 at the Decatur office of NARCOG.
NEXT REGULAR COMMISSION MEETING TUESDAY, NOVEMBER 8, 2011
Chairman Graves announced the next commission meeting will be Tuesday, November 8, 2011 at 10:00 a.m. in the Commission Meeting Room.
ADJOURN THE MEETING
Commissioner Hicks made a motion to adjourn the meeting. Commissioner Yarbrough seconded the motion. Chairman Graves adjourned the meeting at 10:25 a.m.
/s/______________________ /s/_____________________ /s/____________________
James D. Graves, Chairman Darrell Hicks, Stanley Yarbrough,
Associate Commissioner Associate Commissioner